With a tool built into some Office 365 plans you can now see exactly how much of your time at work is being used up by other people.
In a typical office there are a whole host of distractions. Some are easier to control, such as that quick check of some info – which turns into 45 minutes of reading 5 lines of 20 different blog posts that vaguely relate to what we are currently doing.
Then there’s the other people in the office. We love some of them, like others and some….well they appear to have no internal recognition that they are being disruptive. They come in many guises, but here are some of the common types:
The ‘5 Minute-ers’ You recognise them by their opening pitch, ”Could you spare us 5 minutes?”. Which we now all know is code for ‘this will probably last an hour, be vaguely related to what you do, but I want to involve as many people as possible because I can’t commit to a decision’.
The ‘Chatters’ They move into your space and burst into conversation, usually at a volume that makes you spill your tea. This goes on for a few minutes until they fade out and move on to their next ‘victim’.
The Email Warriors Is it even possible to type and send email that fast? You may even suspect that they are part machine, but that notification keeps popping up every few seconds and they are always looking for a lightning response. If it doesn’t arrive…BING…another email.
Right now, the only way to keep up with everything that’s needed to be done is to just work more and, unless you are a calendar or spreadsheet ninja, it has been impossible to see exactly how your time is used during a work week. But Office 365 gives you a tool that enables you to do just that.
They call it Delve.
Delve Analytics delivers you insights about how you work, showing you how your time is being used at the office. The information that Delve provides could help us all work smarter, not harder.
The data Delve captures shows you how your personal time is being used for email, meetings, working longer hours and more.
The data that Delve captures is then given to you in a personal dashboard.
Meetings tells you how much time you’re spending in meetings, which meetings are taking up the most of your time and the quality of meetings. Meeting quality metrics includes information about why specific meetings on your calendar may have been ineffective, so that you can decide things like whether to change or reduce the attendee list for certain meetings, shorten recurring meetings or cancel an ineffective meeting altogether.
Network focuses on who you are interacting with the most, how quickly you read and respond to their emails and displays people you may want to catch up with.
Email helps you gain visibility into how much time you spend reading and writing emails, average read rates and response times for emails you send and receive, all of which can help you think about whether there are ways to make your email communications more effective.
Focus hours shows how often you have at least two hours between meetings, so you can sit down and work. You may have days when you’re stuck in back-to-back meetings and find you don’t have time to sit down and get work done.
After hours tells you how much time you spend working outside of standard work hours. Which can help you balance personal and professional priorities.
The features in Delve are designed to equip you with data that can inform even small changes in your day. If you and your office team are using Delve in Office 365 the small changes that this will make for each of you, can add up to very real and significant change at the organization level.
Delve Analytics is available today as part of the Office 365 E5 plan or as an add-on to Office 365 Enterprise plans.